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Notice on Applying for Living Outside University Dormitory for Academic Year 2018-2019

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Notice on Applying for Living Outside University Dormitory for Academic Year 2018-2019

June 6, 2018

To related colleges (including the clinical hospitals)

The application for living outside university dormitory for Academic Year 2018-2019 is launched from today. Please organize the students to apply through your college. The specific requirements are listed as follows:

1. Student who applies for living outside university dormitory is required to go through the following application procedures.

Step 1 A written application with the following materials shall be submitted to the College in person:

1. A handwritten Application Form of CTGU International Students Living outside University Dormitory;

2. Safety Commitment of CTGU International Students Living outside University Dormitory (in English);

3. Informed Consent from Parents (in English);

4. Photocopies of the student’s passport and residence permit;

5. Original and photocopy of house-leasing contract (The original will be returned after verification by the college);

6. Photocopy of the House Property Certificate or the House Purchase Contract;

7. Photocopies of the Household Register and ID card of the landlord.

Step 2 The college shall review the eligibility of the applicant (for details, please refer to Regulations of China Three Gorges University on the Management of Living Outside University Dormitory of International Students) and the application materials, and assign the international student counselor to carry out a security assessment of the rented housing with the grid security. Only after passing the evaluation of application materials and security assessment, can the college provide the evaluation opinion with their endorsement.

Step 3 The Department of International Relations is authorized to approve the application.

Step 4 The Dormitory Management Office put on records the application.

 

2. Related requirements:

(1) The rented housing must be in residential quarter nearby the university (the hospital for students who is going to carry out clinical internship from the coming Fall Semester) with standard security protection (technical protection, physical protection and personnel protection) measures. Basic requirements are:

a. The distance between the rented housing and the office building of the college or hospital shall be within 30 minutes on foot or 15 minutes by bus.

b. There should be enough security guards in the residential quarter, especially at its entrance and exit. There should be a complete patrol system in the residential quarter.

c. There should be standard entrance and exit, complete video surveillance system and fire-fighting equipment (fire extinguisher, fire hose reel, etc.)

d. The main door of the rented housing should be security door.

e. There should not be possible security threats like mis-connection of electric wire, un-repair of doors and windows, aging of electric wire, storage of inflammables and explosives (including but not limited to gas tank and honeycomb briquette), direct-gas-exhausting water heater, and under-ventilation, etc.

(2) Student currently living outside who want to continue living outside university dormitory in Academic Year 2018-2019 shall reapply accordingly:

a. If rented housing would not be changed, submit the Application Form of CTGU International Students Living outside University Dormitory and original and photocopies of valid house-leasing contract.

b. If rented housing would be changed, submit all application documents as new application.

(3) Student who is going to start clinical internship from September 2018 has to apply this time. The clinical colleges are responsible for the evaluation (The application materials must submitted to the department of International Relations before 15th of September, 2018)

(4) Each college could decide its own deadline for accepting students’ applications according to the university’s deadline. All application which have passed the evaluation of application materials and security assessment shall be submitted to the Department of International Relations before 5:00 p.m. of June 20, together with a summary sheet.

(5) Student who has been newly approved to live outside university dormitory is required to check out at the Dormitory Management Office and move out from the current dorm between June 25th and 5:00 p.m. of June 29th, 2018. Otherwise, accommodation fee will be charged.

(6) Student who has been approved to live outside university dormitory and the landlord are required to go to the local police station to register and fill out the Registration Form of Temporary Residence within 24 hours after the students' arrival in the rental housing with the house-leasing contract, landlord’s safety commitment, the student’s passport and residence permit, the landlord’s household register, etc. A photocopy of the Temporary Residence Registration Certificate (sample attached) from the police station and the stamped application materials shall be submitted to the college for records once you received. Please claim all the forms from your college.

(7) The college shall fill up the living information in the international students’ management system and upload the scanned copies of the Temporary Residence Registration Certificate and the stamped application form.

Hereby notify.

 

Department of International Relations

China Three Gorges University

留学生公寓外住宿申请汇总表、相关表格.rar


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